Committee Position Descriptions

• be well informed of all club activities
• be aware of the future directions and plans of club and club members
• have a good working knowledge of the club rules and the duties of committee members
• attend monthly meetings
• manage committee and/or executive meetings
• manage the club annual general meeting
• above average digital literacy and working knowledge of Microsoft suite, Facebook and other relevant communication platforms
• ability to understand the workings of relevant Netball Australia and QLD systems (eg, Netball Connect, Majestri)
• be the supportive leader for all club members and sub committees
• act as a facilitator for club activities
• ensure that planning and budgeting for the future is carried out in accordance with the wishes of club members
• to present the Annual Report at the Annual General Meeting
• be approver on club account (with at least one other Executive Member)

• to support the President and fill in if President is unavailable
• be well informed of all club activities and familiar with President’s role
• attend monthly meetings
• chair meetings when President absent
• may be the signatory on club accounts
• be supportive of all club members and sub committees
• have a good working knowledge of the club rules and the duties of committee members

• Receive and record payments outside Majestri, including Play On vouchers.
• Redeem Play On vouchers through the Queensland Government portal and reconcile them in Xero and Majestri.
• Reconcile all income from Majestri and ensure deposits and records in Xero are accurate.
• Process payments to umpires and suppliers and other approved expenses in a timely manner.
• Maintain clear, up‑to‑date financial records and complete year‑end journals as needed.

• Provide regular financial updates to the committee.
• Prepare the annual budget in consultation with the committee.
• Present annual financial statements at the AGM.

• Use Xero for financial management.
• Work confidently with Majestri, NetballConnect, and basic digital tools (Microsoft Office, email, Facebook).

• Attend monthly committee meetings.
• Support club members and sub‑committees with financial guidance.
• Contribute to a positive and inclusive club environment.

• To call meetings of the club, including preparing notices of a meeting and of the business to be conducted at the meeting in consultation with the executive committee of the club
• To keep minutes of each meeting
• To attend monthly meetings
• Daily management of all communications via email, Facebook and other media
• Management of all communication to all club members and liaison with other committee members
• regarding communication that is required for members
• To keep copies of all correspondence and other documents relating to the club
• To be supportive of all club members and sub committees
• To send out communications to members keeping them up to date
• Management of any regulatory requirements for the smooth operation of the club, eg government
• portals
• Above average digital literacy and working knowledge of Microsoft suite, Facebook and other relevant communication platforms

• Coordinate all registrations for players, coaches, and umpires in both Majestri and Netball Connect.
• Reconcile registrations between the two systems to ensure every participant is correctly recorded.
• Manage start‑of‑season registrations for new and returning members.
• Assist players, parents, and volunteers who experience difficulties with the registration process.

• Maintain complete and accurate registration records, including dates of birth, age groups, and contact details.
• Provide timely registration updates to the committee, including snapshots of total numbers by age group.
• Prepare and supply age‑group registration lists to the grading committee when required.

• Receive final team lists from the Grading Convenor and submit these to WDNA by the required deadlines.
• Ensure all age‑policy documentation and required forms are submitted to WDNA on time.
• Provide the executive committee with full team lists and relevant contact information.

• Use Majestri and Netball Connect confidently (training can be provided).
• Communicate clearly with members, coaches, and committee members regarding registration requirements and deadlines.
• Act as the primary liaison between the club and WDNA for all registration‑related matters.

• Support the selection process of players to teams
• Assisting coaches through the provision of training courses or resources to ensure that all teams are being provided with safe and well-organised coaching.
• Mentoring coaches throughout the season when required.
• Arranging regular meetings with senior team representatives eg Coaches and Managers and managers to ensure they are aware of their roles and responsibilities.
• Provision of support to the Junior Club Coordinator for provision of skills clinics and other community activities.

The Junior Club Coordinator is responsible for the oversight and coordination of all junior teams (Under 14/15 and below). This role supports player and coach development and ensures effective communication with coaches and managers. The position involves significant administrative and practical responsibilities and requires strong interpersonal and organisational skills. A background in coaching is highly desirable.

Key Responsibilities

·         Attend committee meetings and provide regular updates on junior coaching, development initiatives, and opportunities

·         Act as a Blue Card Officer, ensuring all coaches and managers aged 18 years and over hold a current Blue Card or exemption card linked to the organisation

·         Participate in the grading and selection of players into teams

·         Assist in the allocation of coaches to teams

·         Contribute to the grading of teams into appropriate divisions

·         Coordinate team training schedules and court allocations

·         Work collaboratively with the equipment officer to identify equipment needs for training and competitions

·         Organise and oversee club-based player development activities, including pre-season clinics

·         Work collaboratively with the Senior Coordinator to arrange coach development opportunities

·         Maintain records of coaches’ accreditation levels, ensuring minimum compliance with club expectation of Netball Australia Foundation Level accreditation

·         Assist in coordinating the coaching pathway for trainee coaches

·         Provide mentoring and support to coaches throughout the season as required

·         Organise and deliver pre-season coach and manager meetings, ensuring all volunteers clearly understand their roles and responsibilities

·         Maintain regular communication with coaches and managers regarding training schedules, fixture changes, weather updates, upcoming events, and club rosters

·         Assist with the completion of Game Day Age Policy requests as required

• Co-ordinate roster for umpires for the season
• Organise the weekly roster for umpire duty for all St Joseph’s games
• Co-ordinate and liaise with St Joseph’s netball umpires to ensure they are informed of their umpiring duties on a weekly basis
• Responsible for co-ordination of recruitment and ongoing development of the St Joseph’s umpires
• Liaise with WDNA and nominate appropriate umpires for badging
• Attend monthly meetings (as required)
• Ensure umpires that are engaged are paid each week according to ability/experience

Key Responsibilities

· Conduct a stocktake of all club equipment at the commencement and conclusion of each netball season

· Liaise with Junior and Senior Coordinators to identify equipment requirements for training and competition

· Assist with the ordering, receipt, labelling, and recording of new equipment

· Coordinate the distribution of equipment (including balls, bibs, and first aid kits) to coaches prior to season commencement

· Arrange the collection and return of all equipment at the conclusion of the season

· Attend meetings prior to the season and additional meetings as required throughout the season

· Oversee the organisation of the St Joseph’s equipment shed

• Source uniform items and prices as needed
• Distribute uniform items as needed
• Take orders and organise new uniforms for the start of the season
• Liaise with the treasurer with regards to collection of money and distribution of uniforms
• Complete stocktake at the end of the season

• Experience in applying for Government Grants and understanding the application process
• Work with the Committee to identify Sponsorship opportunities and liaise with relevant parties to obtain sponsorship
• An general understanding of the requirements of the clubs needs to target the relevant grant and
• sponsorship opportunities
• Support the Treasurer to acquit any Grants received

• Represent St Joseph’s Netball Club at WDNA’s meetings and AGM
• Have knowledge of how our club operates and what our club’s values are so representation of our club
• is in line with our members wishes
• Attend monthly meetings (as needed – particularly following WDNA meetings to offer feedback/reports from WDNA)
• A strong understanding of netball and association procedures.